What is Internet Fax? Its the twentyfirst century version of traditional fax technology, which uses a scanner to convert a paper document to digital format and sends it to a fax machine in another location that translates the digital information and prints another physical copy. Whether you are using a broadband connection or dialup connection, you can send and receive internet fax if you do not send it to which you send them or not. Even the faxes sent to you by traditional fax machines can be received as virtual faxes. Similarly, you can send an internet fax to people with traditional fax machines who still can get it as if they would have another fax. When people with regular faxes are calling your internet fax number, they will hear a prerecorded message, either a standard message from your internet service or your own personal message, to let them know that they have reached your virtual fax and can continue to send their fax as usual.
Internet service services usually charge you a fixed rate for unlimited incoming faxes from anywhere and outgoing faxes to the US, Canada and Mexico. International virtual fax rates are usually charged if sent to countries other than those, but they are very cheap. Many virtual fax companies will also offer you an incoming internet fax number for free so you can test your service risk free before you decide to register completely. If your fax requirements are minimal, you can also sign up for a type of service that entails very small monthly or annual fees.
Choosing Internet Fax as your primary transfer method will be one of the biggest benefits to be savings, both in time and resources. Internet faxing saves money over time because you no longer need fax paper rolls, repair and maintenance of the fax machine itself, an extra phone line or toner cartridges they will surely last over time. You no longer need to print cover pages because you can use a default custom cover sheet template. In addition, you no longer need to print each document you want to send because they can all be added as attachments and sent immediately.
Now, we can look at what an Internet Fax Service can provide you and what to look for when selecting a service provider.
How much service will you receive for the cost? Can you get unlimited incoming and outgoing faxes at a low speed? Or do you receive up to 100 incoming and 50 outgoing faxes per month for an unreasonable fee? You should at least be able to get a free trial to send faxes online with established and trusted fax software maybe even a free incoming fax number indefinitely, and no setup fee or other hidden fees on the service. Due diligence is your foremost ally at this time. Try as many trial offers as needed until you find a good fit.
Nothing is more aggravating or disappointing than when you send a fax via traditional methods and it does not work out. You will not be less annoyed if you send faxes online and they do not go either. Some internet service providers offer delivery guarantees on their services read the best print and choose the one that best suits your requirements.
It is the same with internet service as it is with all other service providers customer service is most important. A company is just as good as the customer service it provides. How easily accessible are educated, knowledgeable and friendly support staff who help you twentyfour hours a day and three hundred and fiftyfive days a year? And through which selection of methods local or free phone, email, web form, live web chat? And lastly, what kind of selfsupport package offers the service? Contains user manuals, tutorials, knowledge bases, troubleshooters, etc. All you need to know to receive and send faxes online using the service? Select a provider based on most, if not all of these attributes.
Most of us are addicted to software connections to control us through the otherwise scary process of communicating our needs with the one that provides the desired results, in this case receiving and sending faxes online. The best internet fax software guides you step by step through the process of receiving and sending faxes online.
The internet fax service has really taken up not only the cost but also the logistics and convenience problems with traditional faxing. And not only has it enabled companies and individuals to do multiple missions without sacrificing efficiency and production. Explore your options, take some trial offers and familiarize yourself with internet fax and move your business and communication to the 21st century.